title
To request that the Chief Administrative Officer amend Administrative Regulation 4.8, concerning the City's leave policy, to modify the maximum carryforward policy and procedures for paying out vacation leave balances for unclassified employees as a one-time occurrence during the transition to implement a maximum carryforward procedure and to request that the Chief Administrative Officer submit a written report of the operational and fiscal impacts of implementing such amendments and any additional proposed amendments no later than June 30, 2026.
body
WHEREAS, City of Richmond Administrative Regulation 4.8 is the City's leave policy and establishes the policies for vacation leave and other forms of leave; and
WHEREAS, the City's leave policy includes a maximum carryforward amount of the number of vacation leave hours (by years of service) that employees may "carry forward" from one fiscal year to the next; and
WHEREAS, the maximum carryforward amount serves as the maximum number of hours that an employee can receive as a lump sum payment upon separation from city service; and
WHEREAS, prior to Administration Regulation 4.8, unclassified employees were allowed to carryforward an unlimited number of vacation leave hours; and
WHEREAS, effective July 1, 2023, unclassified employees were given a five-year window (until July 1, 2028) to use or donate their excess vacation leave hours and unused hours above the maximum carryforward number would be forfeited; and
WHEREAS, as of the midpoint of this five-year window, a significant number of employees still hold a vacation leave balance above their respective maximum carryforward limit; and
WHEREAS, according to data shared by the City's Human Resources Department, as of December 31, 2025, 110 unclassified employees have vacation leave balances in excess of their respective maximum carryforward limits; and
WHEREAS, some employees may face operational constraints that limit their ability to reduce leave balances duri...
Click here for full text