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To authorize the Chief Administrative Officer, for and on behalf of the City of Richmond, to accept funds in the amount of $11,573.50 from the Library of Virginia, and to appropriate the increase to the Fiscal Year 2024-2025 Special Fund Budget by increasing estimated revenues and the amount appropriated to the Circuit Court Special Fund by $11,573.50 for the purpose of records preservation.
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THE CITY OF RICHMOND HEREBY ORDAINS:
§ 1. That the Chief Administrative Officer, for and on behalf of the City of Richmond, is authorized to accept funds in the amount of $11,573.50 from the Library of Virginia for the purpose of records preservation.
§ 2. That the funds received from the Library of Virginia are hereby appropriated to the Special Fund Budget for the fiscal year commencing July 1, 2024, and ending June 30, 2025, by increasing estimated revenues by $11,573.50, increasing the amount appropriated for expenditures by $11,573.50, and allotting to the Circuit Court Special Fund the sum of $11,573.50 for the purpose of records preservation.
§ 3. This ordinance shall be in force and effect upon adoption.
DATE: March 18th, 2025 EDITION: 2
TO: The Honorable Members of City Council
THROUGH: The Honorable Danny Avula, Mayor
THROUGH: Sabrina Joy-Hogg, Interim Chief Administrative Officer
THROUGH: Sheila White, Director of Finance
THROUGH: Meghan K. Brown, Director of Budget and Strategic Planning
FROM: The Honorable Edward F. Jewett, Clerk of Circuit Court
RE: Acceptance and Appropriation of Grant Funds from the Library of Virginia
ORD. OR RES. No. ____________________________________________________________
PURPOSE: To authorize the Chief Administrative Officer to accept an additional amount of $11,573.50 in grant funds approved by the Library of Virginia to the Circuit Court FY2025 Special Fund Budget (Library of VA records Preservation Grant).
BACKGROUND: The full cost of this plat book preservation project had not previously been budgeted at the city level. As a part of the FY2025 Special Fund Budget Ordinance adopting the Special Fund Budget, the Circuit Court’s Library of Virginia Records Preservation Grant was appropriated $10,000.00. The actual amount of the grant approved exceeded the already appropriated amount by $11,573.50. As a result, authorization to accept and appropriate the additional $11,573.50 over the already appropriated amount is required.
COMMUNITY ENGAGEMENT: The Circuit Court is seeking to make the city’s land records more easily accessible to the citizens and businesses of the City of Richmond.
STRATEGIC INITIATIVES AND OTHER GOVERNMENTAL: There is a need to preserve the plat books in keeping in line with the mayor’s priority by providing efficient and high-quality service to the citizens and businesses of the City of Richmond and beyond while, at the same time, preserving court records.
FISCAL IMPACT: These additional funds will increase the FY25 Circuit Court Library of VA Records Preservation grant by $11,573.50.
DESIRED EFFECTIVE DATE: Upon Adoption.
REQUESTED INTRODUCTION DATE: May 27, 2025
CITY COUNCIL PUBLIC HEARING DATE: June 9, 2025
REQUESTED AGENDA: Consent Agenda
RECOMMENDED COUNCIL COMMITTEE: No Committee per Rule VI(B)(3)(C)
AFFECTED AGENCIES: Department of Finance, Department of Budget and Strategic Planning, and the Richmond City Circuit Court.
RELATIONSHIP TO EXISTING ORD. OR RES.: Adopted Special Fund Ord. No. 2024-099
ATTACHMENTS: Award Letter
STAFF: Cecelia M. Hargrove, Circuit Court 804-646-6536, Cecelia.Hargrove@rva.gov