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To authorize the Chief Administrative Officer, for and on behalf of the City of Richmond, to execute a Fiscal Agency Agreement between NextUp RVA and City of Richmond for the purpose of authorizing NextUp RVA to act as a fiscal agent on behalf of the City to facilitate funding for the Department of Parks, Recreation and Community Facilities’ 2023 CarMax Basketball Youth Development and Summer Camp program.
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THE CITY OF RICHMOND HEREBY ORDAINS:
§ 1. That the Chief Administrative Officer, for and on behalf of the City of Richmond, be and is hereby authorized to execute a Fiscal Agency Agreement between NextUp RVA and City of Richmond for the purpose of authorizing NextUp RVA to act as a fiscal agent on behalf of the City to facilitate funding for the Department of Parks, Recreation and Community Facilities’ 2023 CarMax Basketball Youth Development and Summer Camp program. The Fiscal Agency Agreement between NextUp RVA and City of Richmond shall be approved as to form by the City Attorney and shall be substantially in the form of the document attached to this ordinance.
§ 2. This ordinance shall be in force and effect upon adoption.
DATE: September 13, 2023 EDITION 1
TO: The Honorable Members of City Council
THROUGH: The Honorable Levar M. Stoney, Mayor
THROUGH: Lincoln Saunders, Chief Administrative Officer
THROUGH: Sabrina Joy-Hogg, DCAO - Finance and Administration
THROUGH: Sheila White, Director of Finance
THROUGH: Jason May, Director of Budget and Strategic Planning
THROUGH: Traci DeShazor, DCAO - Human Services
FROM: Christopher E. Frelke, Director of Parks, Recreation and Community Facilities
RE: Fiscal Agency Agreement and acceptance of funds from NextUp RVA, for CarMax Basketball Youth Development and Summer Camp activities.
ORD. OR RES. No.
PURPOSE: To authorize the Chief Administrative Officer to enter into a Fiscal Agency Agreement allowing NextUp RVA Inc. to act as the fiscal agent on behalf of the City, and to authorize the acceptance of funds from NextUp RVA Inc. to the City in the amount of up to $64,000.00 for the 2023 CarMax Basketball Youth Development and Summer Camp activities.
REASON: For 17 years The CarMax Foundation has provided funds for a Basketball Youth Development and Summer Camp program in partnership with Parks, Recreation, and Community Facilities. The CarMax Foundation does not make grants to local governments, so the City must use a non-profit partner as a fiscal agent to facilitate payments to vendors and to the City. The Fiscal Agency Agreement between NextUp RVA, Inc. and the City of Richmond authorizes NextUp RVA, Inc. to receive funds in the amount of up to $64,000.00 for costs associated with the 2023 CarMax Basketball Youth Development and Summer Camp activities. The Fiscal Agency Agreement also authorizes NextUp RVA, Inc. to use the CarMax grant funds to pay any vendor providing services for the program.
RECOMMENDATION: The City Administration recommends adoption of this ordinance.
BACKGROUND: The CarMax Foundation has provided grant funding for the CarMax Basketball Youth Development and Summer Camp for the past 17 years. Over the years, the CarMax Youth Summer Basketball League, has thrived and has offered Richmond city youth a safe haven from their communities. The goals of the program are to assist Richmond city youth in their problem-solving skills and to help them to become more self-confident. In addition, the program offers mentoring opportunities to CarMax employees allowing youth participants the opportunity to engage with volunteers who serve as positive role models. Furthermore, the program helps Richmond city youth develop a team mentality, good sportsmanship, and skills development. The program affords an opportunity for youth participants to develop relationships with future coaches and likewise for area coaches to interact with and observe the City’s future talent pool.
Next Up RVA, Inc. served as the fiscal agent in 2022 to accept and facilitate the 2022 grant funds from the CarMax Foundation in the amount of up to $89,040.00 for the CarMax Basketball Youth Development and Summer Camp.
FISCAL IMPACT / COST: None
FISCAL IMPLICATIONS: None
BUDGET AMENDMENT NECESSARY: None
REVENUE TO CITY: Yes
DESIRED EFFECTIVE DATE: Upon adoption
REQUESTED INTRODUCTION DATE: October 10, 2023
CITY COUNCIL PUBLIC HEARING DATE: November 13, 2023
REQUESTED AGENDA: Consent
RECOMMENDED COUNCIL COMMITTEE: Education and Human Services Standing Committee
CONSIDERATION BY OTHER GOVERNMENTAL ENTITIES: None
AFFECTED AGENCIES: Parks, Recreation and Community Facilities, Budget, and Finance Departments
RELATIONSHIP TO EXISTING ORD. OR RES.: None
REQUIRED CHANGES TO WORK PROGRAM(S): None
ATTACHMENTS: Fiscal Agency Agreement between NextUp RVA, Inc. and City of Richmond
STAFF: Christopher Frelke - Director of Parks, Recreation & Community Facilities 646-1128
Ray Chavis - Parks, Recreation & Community Facilities 646-1084