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To authorize the Chief Administrative Officer, for and on behalf of the City of Richmond, to execute a Fiscal Agency Agreement between the City of Richmond and NextUp RVA for the purpose of authorizing NextUp RVA to act as a fiscal agent on behalf of the City to facilitate funding for the Department of Parks, Recreation and Community Facilities’ 2025 CarMax Basketball Youth Development and Summer Camp program.
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THE CITY OF RICHMOND HEREBY ORDAINS:
§ 1. That the Chief Administrative Officer, for and on behalf of the City of Richmond, be and is hereby authorized to execute a Fiscal Agency Agreement between the City of Richmond and NextUp RVA for the purpose of authorizing NextUp RVA to act as a fiscal agent on behalf of the City to facilitate funding for the Department of Parks, Recreation and Community Facilities’ 2025 CarMax Basketball Youth Development and Summer Camp program. The Fiscal Agency
Agreement shall be approved as to form by the City Attorney and shall be substantially in the form of the document attached to this ordinance.
§ 2. This ordinance shall be in force and effect upon adoption.
City of Richmond
Intracity Correspondence
DATE: September 3, 2025
TO: The Honorable Members of City Council
THROUGH: The Honorable Danny Avula, Mayor
THROUGH: Odie Donald, Chief Administrative Officer
THROUGH: Tanikia Jackson, DCAO for Finance and Administration
THROUGH: Letitia Shelton, Director of Finance
THROUGH: Meghan Brown, Director of Budget and Strategic Planning
THROUGH: Amy Popovich, DCAO for Human Services
FROM: Christopher E. Frelke, Director of Parks, Recreation and Community Facilities
RE: Fiscal Agency Agreement and acceptance of funds from NextUp RVA for CarMax Basketball Youth Development and Summer Camp activities.
ORD. OR RES. No.
PURPOSE: To authorize the Chief Administrative Officer to enter into a Fiscal Agency Agreement allowing NextUp RVA to act as the fiscal agent on behalf of the City to facilitate funding for the Department of Parks, Recreation and Community Facilities’ 2025 CarMax Basketball Youth Development and Summer Camp program.
BACKGROUND: For 19 years The CarMax Foundation has provided funds for a Basketball Youth Development and Summer Camp program in partnership with Parks, Recreation, and Community Facilities. The CarMax Foundation does not make grants to local governments, so the City must use a non-profit partner as a fiscal agent to facilitate payments to vendors and to the City. The Fiscal Agency Agreement between the City of Richmond and NextUp RVA authorizes NextUp RVA to 1) receive funds from the CarMax Foundation in the amount of up to $66,000.00 for costs associated with the 2025 CarMax Basketball Youth Development and Summer Camp activities 2) use the CarMax grant funds to pay any vendor providing services for the program, and 3) reimburse the City for any funds expended by the City for 2025 CarMax Basketball Youth Development and Summer Camp activities.
Over the years, the CarMax Youth Summer Basketball League, has thrived and has offered Richmond city youth a safe haven from their communities. The goals of the program are to assist Richmond city youth in their problem-solving skills and to help them to become more self-confident. In addition, the program offers mentoring opportunities to CarMax employees allowing youth participants the opportunity to engage with volunteers who serve as positive role models. Furthermore, the program helps Richmond city youth develop a team mentality, good sportsmanship, and skills development. The program affords an opportunity for youth participants to develop relationships with future coaches and likewise for area coaches to interact with and observe the City’s future talent pool.
Next Up RVA served as the fiscal agent in 2024 to accept and facilitate the 2024 grant funds from the CarMax Foundation in the amount of up to $57,000.00 for the CarMax Basketball Youth Development and Summer Camp.
COMMUNITY ENGAGEMENT: N/A
STRATEGIC INITIATIVES AND OTHER GOVERNMENTAL: N/A
CONSIDERATION BY OTHER GOVERNMENTAL ENTITIES: None
FISCAL IMPACT / COST: None. All incoming and outgoing funds will be handled by NextUp RVA, the City’s fiscal agent for this program.
DESIRED EFFECTIVE DATE: Upon adoption
REQUESTED INTRODUCTION DATE: September 22, 2025
CITY COUNCIL PUBLIC HEARING DATE: October 14, 2025
REQUESTED AGENDA: Consent
RECOMMENDED COUNCIL COMMITTEE: Education and Human Services Standing Committee
AFFECTED AGENCIES: Parks, Recreation and Community Facilities, Budget, and Finance Departments
RELATIONSHIP TO EXISTING ORD. OR RES.: Ord. Nos. 2023-013, 2023-297, 2024-188, and 2024-286
ATTACHMENTS: Fiscal Agency Agreement between the City of Richmond and NextUp RVA
STAFF: Christopher Frelke - Director of Parks, Recreation & Community Facilities 646-1128
Ray Chavis - Parks, Recreation & Community Facilities 646-1084