Title
To authorize the Chief Administrative Officer, for and on behalf of the City of Richmond, to accept funds in the total amount of $10,000,000 from the Virginia Department of Transportation, and to appropriate the increase to the Fiscal Year 2015-2016 Capital Budget by increasing estimated revenues and the amounts appropriated to various projects in various categories as set forth on the attachment by $10,000,000.
Body
O & R Request
DATE: August 11, 2015 EDITION 1
TO: The Honorable Members of City Council
THROUGH: The Honorable Dwight C. Jones; Mayor
THROUGH: Selena Cuffee-Glenn; Chief Administrative Officer
THROUGH: Christopher Beschler; Deputy Chief Administrative Officer
THROUGH: Lenora Reid; Deputy Chief Administrative Officer for Finance & Administration
THROUGH: Paul Jez, Director; Finance Department
THROUGH: Jay Brown; Director, Department of Budget & Strategic Planning
THROUGH: Dr. Emmanuel Adediran; Director of Public Works
THROUGH: M. S. Khara, P.E., City Engineer
FROM: Lamont Benjamin, P.E.; Capital Projects Administrator
RE: TO AMEND THE FY16 CAPITAL IMPROVEMENT PROGRAM BUDGET AND TO AUTHORIZE THE CHIEF ADMINISTRATIVE OFFICER TO ACCEPT AND APPROPRIATE FUNDS FROM THE VIRGINIA DEPARTMENT OF TRANSPORTATION’S (VDOT’s) FY16 revenue sharing program.
ORD. or RES. NO._____________________________________________________________
PURPOSE: To authorize the Chief Administrative Officer, for and on behalf of the City of Richmond, to accept funds in the total amount of $10,000,000 from the Virginia Department of Transportation, and to appropriate the increase to the Fiscal Year 2015-2016 Capital Budget by increasing estimated revenues and the amounts appropriated to various projects in various categories as set forth on the attachment by $10,000,000.
REASON: To accept and appropriate $10,000,000 from VDOT FY16 Revenue Sharing Program funds.
RECOMMENDATIONS: The Department of Public Works recommends approval of this ordinance.
BACKGROUND: The General Assembly has directed VDOT to establish several initiatives aimed at accelerating road construction and providing funding assistance for the maintenance or improvements to their transportation system. One such initiative is the Revenue Sharing Program; under which the City of Richmond is eligible for matching funds on a (50% Local Funding, 50% State Funding) basis up to $10,000,000.
The Virginia Department of Transportation received a statewide request of $189,133,386 in FY16 Revenue Sharing funds. VDOT recommended to the Commonwealth Transportation Board (CTB) that all requests be fully funded. The CTB formally approved these requests at its June 2015 meeting.
The City Council authorized and approved the City’s participation in the FY16 Revenue Sharing Program. The attached list of projects was approved by City Council Resolution 2014-R201-217 adopted 10/27/14.
The City applied and has been recommended award by VDOT $10,000,000 funding for the projects shown in the attached spreadsheet.
Council action is required to amend the Fiscal Year 2015-2016 Capital Budget in order to accept and appropriate the FY16 Revenue Sharing Funds from VDOT. Funding for the City’s match is included in the approved FY16 budget or prior years funding.
FISCAL IMPACT/COST TO CITY: Increase in revenue of $10,000,000. The City’s share of the project cost (50%) in the amount of $10,000,000 for the referenced projects is budgeted in the adopted FY16 budget or prior years funding.
FISCAL IMPLICATIONS: Not accepting these funds will result in a loss of potential revenue and in foregoing or paying for capital improvements with City funds.
BUDGET AMENDMENT NECESSARY: Yes. This ordinance is to provide amendment to the FY16 CIP budget to appropriate funds to the project account as shown in the attachment.
REVENUE TO CITY: $10,000,000 State Revenue Sharing Program funds
DESIRED EFFECTIVE DATE: Upon adoption.
REQUESTED INTRODUCTION DATE: September 14, 2015
CITY COUNCIL PUBLIC HEARING DATE: September 28, 2015
REQUESTED AGENDA: Consent
SUGGESTED COUNCIL COMMITTEE: Planning Commission
CONSIDERATION BY OTHER ENTITIES: None.
AFFECTED AGENCIES: Department of Public Works; Department of Public Utilities; Finance; Budget and Strategic Planning; Law Department; Planning and Community Development, Economic and Community Development. Copies also sent to: City Mayor (Honorable Dwight C. Jones); Chief Administrative Officer (Selena Cuffee-Glenn); Assistant to Chief Administrative Officer (Terri Garrett); and City Attorney (2 copies).
RELATIONSHIP TO EXISTING ORD. OR RES.: Application for Revenue Sharing Funds FY05-06(2005-R154-165 adopted 7/25/05), City-State Administrative Agreement (2006-50-76 adopted 3/27/06), Application for Revenue Sharing Funds FY06-07(2006-R187-183 adopted 12/11/06), Application for Revenue Sharing Funds FY07-08 (2007-R99-103 adopted 6/25/07), City-State Administrative Agreement FY06-07(2007-225-228 adopted 10/8/2007), Application for Revenue Sharing Funds FY08-09 (2008-R38-64 adopted 3/24/08), Application for Revenue Sharing Funds FY09-10 (2009-R113-123 adopted 7/27/09), Authorize CAO to Execute City/State Agreements FY10 (2010-39, adopted 2/22/10), FY11 To Participate in the Program (2010-87 adopted 6/14/10), FY11 Authorize CAO to Execute City/State Agreements (2011-16 adopted 2/28/11), FY12 To Participate in the Program (2011-R35-42 adopted 4/11/11), FY12 Authorize CAO to Execute City/State Agreements (2011-186 adopted 11/28/11), FY13 To Participate in the Program (2011-R138 adopted 11/28/11), FY12 To Authorize the CAO to accept funds from VDOT and appropriate in increase in the FY11-12 Capital budget (2012-56-34), FY14 to Participate in Program 2012-R131, adopted (10/22/12), FY15 to Participate in Program Resolution 2014-R201-217 adopted 10/27/14
REQUIRED CHANGES TO WORK PROGRAM(S): None.
ATTACHMENTS: Summary of Approved projects
STAFF: Lamont L. Benjamin, P.E., Capital Projects Administrator, 646-6339
Todd L. Loney, PE, Engineer III 646-0302