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To authorize the Chief Administrative Officer, for and on behalf of the City of Richmond, to execute a Fiscal Agency Agreement between the City of Richmond and NextUp RVA for the purpose of authorizing NextUp RVA to act as a fiscal agent on behalf of the City to facilitate funding for the Department of Parks, Recreation and Community Facilities’ 2026 CarMax Basketball Youth Development and Summer Camp program.
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THE CITY OF RICHMOND HEREBY ORDAINS:
§ 1. That the Chief Administrative Officer, for and on behalf of the City of Richmond, be and is hereby authorized to execute a Fiscal Agency Agreement between the City of Richmond and NextUp RVA for the purpose of authorizing NextUp RVA to act as a fiscal agent on behalf of the City to facilitate funding for the Department of Parks, Recreation and Community Facilities’ 2026 CarMax Basketball Youth Development and Summer Camp program. The Fiscal Agency Agreement shall be approved as to form by the City Attorney and shall be substantially in the form of the document attached to this ordinance.
§ 2. This ordinance shall be in force and effect upon adoption.
City of Richmond
Intracity Correspondence
DATE: August 13, 2026
TO: The Honorable Members of City Council
THROUGH: The Honorable Danny Avula, Mayor
THROUGH: Odie Donald II, Chief Administrative Officer
THROUGH: Tanikia Jackson, DCAO - Finance & Administration
THROUGH: Letitia Shelton, Director of Finance
THROUGH: Meghan Brown, Director of Budget and Strategic Planning
THROUGH: Alfred Wiggins, DCAO - Operations
FROM: Christopher E. Frelke, Director of Parks, Recreation & Community Facilities
RE: Fiscal Agency Agreement between the City of Richmond and NextUp RVA for CarMax Basketball Youth Development and Summer Camp activities
ORD. OR RES. No.
PURPOSE: To authorize the Chief Administrative Officer, for and on behalf of the City of Richmond, to execute a Fiscal Agency Agreement between the City of Richmond and NextUp RVA for the purpose of authorizing NextUp RVA to act as a fiscal agent on behalf of the City to facilitate funding for the Department of Parks, Recreation and Community Facilities’ 2026 CarMax Basketball Youth Development and Summer Camp program.
BACKGROUND: For 20 years The CarMax Foundation has provided funds for a Basketball Youth Development and Summer Camp program in partnership with PRCF. The CarMax Foundation does not make grants to local governments, so the City uses a non-profit partner as a fiscal agent to facilitate payments to vendors and to the City. The Fiscal Agency between the City of Richmond and NextUp RVA authorizes NextUp RVA to:
1. Receive funds from The CarMax Foundation in the amount of up to $60,000.00 for costs associated with the 2026 CarMax Basketball Youth Development and Summer Camp program.
2. Use the CarMax grant funds to pay any vendor providing services for the program.
3. Reimburse the City for any funds expended by the City for the 2026 CarMax Basketball Youth Development and Summer Camp program.
Over the years, the CarMax Youth Summer Basketball League has thrived and offered City of Richmond youth a safe haven within their communities. The goals of the program are to assist City of Richmond youth in their problem-solving skills and to help them to become more self-confident. In addition, the program offers mentoring opportunities with CarMax employees, allowing youth participants the opportunity to engage with volunteers who serve as positive role models. Furthermore, the program helps City of Richmond youth develop a team mentality, good sportsmanship, and skills development. The program affords an opportunity for youth participants to develop relationships with future coaches and likewise for area coaches to interact with and observe the City’s future talent pool.
NextUp RVA served as the fiscal agent in 2024 and 2025 to accept and facilitate the grant funds from The CarMax Foundation in the amount of up to $57,000.00 in 2024 and $66,000.00 in 2025 for the CarMax Basketball Youth Development and Summer Camp program.
COMMUNITY ENGAGEMENT: N/A.
STRATEGIC INITIATIVES AND OTHER GOVERNMENTAL: Mayoral Action Plan: Thriving Communities
CONSIDERATION BY OTHER GOVERNMENTAL ENTITIES: None.
FISCAL IMPACT / COST: None. All incoming and outgoing funds will be handled by NextUp RVA, the City’s fiscal agent for this program.
DESIRED EFFECTIVE DATE: Upon adoption
REQUESTED INTRODUCTION DATE: September 28, 2026
CITY COUNCIL PUBLIC HEARING DATE: October 13, 2026
REQUESTED AGENDA: Consent
RECOMMENDED COUNCIL COMMITTEE: Education and Human Services Standing Committee
AFFECTED AGENCIES: PRCF
RELATIONSHIP TO EXISTING ORD. OR RES.: Ordinance No. 2025-057
ATTACHMENTS: Fiscal Agency Agreement
STAFF: Christopher Frelke, Director, PRCF
Ray Chavis, Program and Operations Manager, PRCF
JaLisa Elkins, Recreation Services Manager, PRCF