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To authorize the Chief Administrative Officer, for and on behalf of the City of Richmond, to execute a Standard Project Administration Agreement between the City of Richmond and the Virginia Department of Transportation to provide funding for the resurfacing of Richmond Highway from Yorktown Avenue to Chesterman Avenue, from Bells Road to Yorktown Avenue, and from Atwell Drive to Alexander Avenue.
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THE CITY OF RICHMOND HEREBY ORDAINS:
§ 1. That the Chief Administrative Officer, for and on behalf of the City of Richmond, be and is hereby authorized to execute a Standard Project Administration Agreement between the City of Richmond and the Virginia Department of Transportation to provide funding for the resurfacing of Richmond Highway from Yorktown Avenue to Chesterman Avenue, from Bells Road to Yorktown Avenue, and from Atwell Drive to Alexander Avenue. The Standard Project Administration Agreement shall be approved as to form by the City Attorney and shall be substantially in the form of the document attached to this ordinance.
§ 2. This ordinance shall be in force and effect upon adoption.
DATE: August 24, 2023 EDITION: 1
TO: The Honorable Members of City Council
THROUGH: The Honorable Levar M. Stoney; Mayor
THROUGH: J. E. Lincoln Saunders; Chief Administrative Officer
THROUGH: Robert Steidel; Deputy Chief Administrative Officer Operations
THROUGH: Bobby Vincent Jr.; Director of Public Works
THROUGH: M. S. Khara, P.E.; City Engineer
FROM: Kenny Horak; Capital Project Manager Senior
RE: TO AUTHORIZE THE CHIEF ADMINISTRATIVE OFFICER OR DESIGNEE TO EXECUTE A STANDARD CITY/STATE AGREEMENT FOR THE RESURFACING OF “RICHMOND HWY (JEFFERSON DAVIS HWY NORTH) UPC 123916; RICHMOND HWY (JEFFERSON DAVIS HWY NORTH) UPC 123917; RICHMOND HWY (JEFFERSON DAVIS HWY SOUTH) UPC 123918 PRIMARY EXTENSION PAVING PROGRAM PROJECTS.
ORD. OR RES. No.
PURPOSE: To authorize the Chief Administrative Officer or designee, for and on behalf of the City of Richmond, to execute a standard City/State project administration agreement for the resurfacing of Richmond HWY (Jefferson Davis North) and Richmond HWY (Jefferson Davis South), Primary Extension Paving Program Projects under FY 2024 State of Good Repair Program.
REASON: The Virginia Department of Transportation requests that the City of Richmond to
enter into an agreement for the development and administration of the Primary Extension Paving Program Projects approved under FY 2024 State of Good Repair Program (SGR).
RECOMMENDATION: The department of Public Works recommends approval.
BACKGROUND: House Bill 1887 requires funding to be allocated for Primary Extension Paving Program under State of Good Repair for U.S. Routes and Virginia State Routes. The program must include the condition of the existing transportation assets; the methodology used to determine maintenance and state of good repair needs; performance targets and outcomes; listings of prioritized pavement projects based on priority ranking system.
The bill requires the Commonwealth Transportation Board (CTB) to develop a priority ranking system for deteriorated pavement on Primary Arterial Roads. The Primary Extension Paving Program is a Federal Funded Statewide Program, and the City of Richmond submitted the application for Richmond Hwy (Jefferson Davis Hwy North); UPC 123916 from Yorktown Ave to Chesterman Ave (estimated cost $457,394.00); Richmond Hwy (Jefferson Davis North) UPC 123917 from Bells Rd to Yorktown Ave (estimated cost $544,904.00) and Richmond Hwy (Jefferson Davis South) UPC 123918 from Atwell Dr.to Alexander Ave (estimated cost $421,666.00). The scope of this project consists of milling, resurfacing and ADA upgrades for and estimated cost of $1,423,964.00
These projects were submitted in December 2022 and received approval for funding from Commonwealth Transportation Board (CTB) in June 2023 in the total amount of $1,423,964.00. Breakdown of the $1,423,964.00 equates to VDOT administrative cost $90,200.00 and reimbursable federal funds to the City for construction $1,333,764.00
|
Street Name |
From |
To |
|
|
Total Estimate |
VDOT Administrative Fee |
City Reimbursement of Federal Funds |
|
Richmond Hwy (Jefferson Davis Hwy North) UPC 123916 |
Yorktown Ave |
Chesterman Ave |
|
|
$457,394.00 |
$31,000.00 |
$426,394.00 |
|
Richmond Hwy (Jefferson Davis Hwy North) UPC 123917 |
Bells Rd |
Yorktown Ave |
|
|
$544,904.00 |
$30,000.00 |
$514,904.00 |
|
Richmond Hwy (Jefferson Davis Hwy North) UPC 123918 |
Atwell Dr. |
Alexander Ave |
|
|
$421,666.00 |
$29,200.00 |
$392,466.00 |
|
|
|
|
|
|
|
|
|
|
Total |
|
|
|
|
$1,423,964.00 |
$90,200.00 |
$1,333,764.00 |
FISCAL IMPACT / COST: None. Federal funding for the Primary Extension Paving Program is provided by Virginia Department of Transportation (VDOT) and is 100% reimbursable.
FISCAL IMPLICATIONS: Not adopting this ordinance will prohibit the projects from receiving $1,333,764.00 in Primary Extension Paving Program Funds.
BUDGET AMENDMENT NECESSARY: NO. A separate O&R will be submitted to accept the federal funds and to appropriate funds to the project.
REVENUE TO CITY: $1,333,764.00 in Primary Extension Paving Program funds.
DESIRED EFFECTIVE DATE: Upon Adoption.
REQUESTED INTRODUCTION DATE: October 10, 2023
CITY COUNCIL PUBLIC HEARING DATE: November 13, 2023
REQUESTED AGENDA: Consent Agenda.
RECOMMENDED COUNCIL COMMITTEE: None.
CONSIDERATION BY OTHER GOVERNMENTAL ENTITIES: Land Use Housing and Transportation Standing Committee.
AFFECTED AGENCIES: Department of Public Works; Department of Public Utilities; Finance; Budget and Strategic Planning; Law Department; Planning and Community Development; Economic and Community Development. Copies also sent to City Mayor (Honorable Levar M. Stoney); Chief Administrative Officer (J. E. Lincoln Saunders); Deputy Chief Administrative Officer (Robert Steidel) City Attorney (2 copies)
RELATIONSHIP TO EXISTING ORD. OR RES.: None.
REQUIRED CHANGES TO WORK PROGRAM(S): Yes, this will reduce street maintenance.
ATTACHMENTS: Standard Project Administration Agreement
STAFF: M. S. Khara P.E. City Engineer 646- 5413
Kenneth D. Horak Senior Capital Project Manager 646-4781